Top Tips for Planning a Summer Event

Hosting a summer party this year? From food to photography, there are endless things to organise, but with the right planning, you’re all set for success. Be it a corporate event, a summer birthday celebration or a wedding party, check out our fool proof tips and tricks for hosting summer events.

Budget

Your budget will determine the scope and scale of your summer event, so get your figures worked out first. However much you may dream of a fairy-tale wedding or a large-scale festival, it won’t be possible if the numbers don’t add up.

Venue

Make the most of the season by booking a suitably summery venue. Even if you’re not putting on a festival, barbecue or garden party, book a venue with outdoor space and let your guests bask in the balmy summer air. If you’re staying indoors, choose a space with great views and lots of natural light.

Plan B

Having said that, the British weather is unpredictable. Have a wet weather contingency in place, such as a marquee or gazebo, just in case the heavens decide to open at the wrong moment. And don’t forget patio heaters, for those chilly moments when your guests get goose-bumps in their summer attire.

Entertainment

Summer events offer lots of scope for multisensory entertainment. Consider outdoor attractions like fireworks, water displays and light shows. Let your guests capture the moment by hiring a photo booth to add fun and interactivity to the proceedings.

Seasonal menu

Your catering will capture the spirit of your event. Opt for a seasonal menu with plenty of fresh, local produce. Serving strawberries, Pimms and a selection of salads will give your party a suitably summery flavour, or you could keep it casual with a simple barbecue.

Last-minute summer party checklist

At this time of year, you’re probably counting down to the big event and making the final arrangements for the big day. It can be a stressful and hectic time, but if you’re worried you’re going to miss out a vital stage in your event planning, a checklist can help you cover all your bases. Here are some things to tick off in the final weeks and days before your event:

  • Final numbers – is everyone coming who should be? Let caterers know.
  • Publicity and photography – contact the press to make sure they’re sending someone along.
  • Layout and furniture – get everything set up and ready for the big day.
  • Contingency plans – what’s the weather forecast? Talk to the venue to get your Plan B worked out.

Start planning early for next year

The event planning calendar is a bit of a whirlwind; no sooner have you got one date out of the way than you’re looking ahead to the next one. Many summer events need planning way in advance, so getting your ducks in a row early will help you stay organised in the months to come.

In our social media age, great images are vital to help you publicise your event. By using green screen photography, you can create unique and eye-catching shots that’ll grab attention fast. You can then use these images as a basis for next year’s publicity campaign.